What do your meetings look like?
Sometimes it’s challenging. 😥
You have so much to talk about, and it’s easy to get distracted.
Sure, you have meetings and draw some conclusions, but if you have a lot of them, where is the time for deep focus and work?
Personally, after an hour and a half of a meeting, concentrating on work becomes difficult for me.
I need some time to reset or engage in bulk or administrative work, but focusing becomes challenging. 😅
So, it’s better not to fragment work.🧩
If you plan to work on something that requires deep focus, it’s best not to schedule meetings during that time.
For example, I need a day or two to prepare for a workshop.
This involves writing content, preparing exercises, reflections, and a PowerPoint presentation.
During this time, I need to focus, so I set a day or two in my calendar for that.
I don’t book meetings or coaching sessions on that day because the fragmentation of the day would divert my focus.
Sometimes I schedule the focus time around my meetings, depending on the week.
And how do you have effective meetings?
👩🏫Have a facilitator, someone to guide the meeting. That doesn’t mean they have to be the decision-maker; it can be anyone.
🎯Have a clear agenda before the meeting and set goals.
Don’t exceed the time limit.
Be mindful of other people’s time.
🚗 Keep people on track.
We tend to start talking about our issues.
The facilitator should ensure everybody sticks to the agenda.
✍️Write what you have summarized on a board (or a virtual board).
⏰ Assign tasks, specify who will do them, how they will do them (if relevant), what they should look like finished, and the deadline for completion.
📝 If you need feedback from people, you can waste time asking everybody individually.
Instead, ask them to write it down on a post-it note (an idea or two), and then one person can summarize.
Many of these ideas are from the book Sprint by JakeKnapp.